Academic Program Specialist III

Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=531565&lJobSourceTypeID=796&sLanguage=en-us) Job no: 531565

Work type: Staff Full-Time

Location: Main Campus (Gainesville, FL), Remote/Flexible

Categories: Academic Advising/Support

Department: 13010400 - COTA-CENTER FOR AIM

Classification Title:

Academic Program Specialist III

Job Description:

The Center for Arts in Medicine in the College of the Arts seeks an Academic Program Specialist III to provide administrative support around developing policies and processes that advance the academic programs, curriculum, and other academic support services for Center graduate and undergraduate students; coordinate the logistics, including course and room scheduling, necessary to implement teaching assignments made by the Director; coordinate Student Learning Outcomes assessment; serve as the undergraduate certificate coordinator, and process undergraduate student applications. Additionally, this position monitors and reports to the Director on graduate student recruitment efforts, supervising the Graduate Programs Marketing and Recruitment Specialist, providing guidance and consultation for marketing and recruitment content. The incumbent will report to the Center Director and assist them in the establishment of effective strategies, policies and procedures that support achievement of the Center’s strategic plan and may represent the Center Director at meetings and events.

The successful candidate will have a bachelor’s degree and five years of administrative experience, experience with administrative support of academic programs and students and an excitement for understanding, navigating, and communicating policies, business processes, and procedures of large, complex, and ever-evolving institutions.

The University of Florida College of the Arts intends to be a transformative community, responding to and generating foundational shifts in the arts and beyond. As business and academic professionals, artists, scholars, advisors, and teachers, we, the staff of the College, embrace the complexity of our evolving human experience and seek to empower our colleagues, students, and faculty to respond to and shape that experience fearlessly through critical thinking, creativity, constructive questioning, and respectful dialogue. We seek a colleague who engages with openness and enthusiasm for the work and the mission of the college. We seek a colleague who possesses skills in designing and facilitating work that advances curiosity, inclusion, open intellectual discourse, and the well-being of all in an environment of complex diversity. We seek a colleague who identifies as a trusted steward of resources, balancing institutional requirements and the demand for innovative solutions.

The University of Florida is an equal opportunity institution dedicated to building a broadly diverse and inclusive faculty, staff and student body

Responsibilities:

Academic Administrative Support:Provides administrative support around developing policies and processes that advance the academic programs, curriculum, and other academic support services for Center graduate and undergraduate students. Implements and administers these policies and procedures, coordinating across curricula. Disseminates information in regard to UF’s regulations, policies and procedures. Assists in the preparation of curriculum committee forms and tracking of the courses through the approvals process; updates and reminds faculty of deadlines as required. Provides administrative support for the establishment and implementation of well-defined metrics for curricular success. Researches and compiles data for the purposes of evaluating academic programs’ progress in order to achieve program objectives. Assists faculty, staff, and leadership with identifying and addressing curricular issues, such as identifying areas where course content could be improved to set students up for more success in subsequent courses and/or practicum placement and confirming that courses are being offered at the most beneficial pace/timing.

Serves as the undergraduate certificate coordinator and works with each undergraduate student to create a course plan. Provides information and advice to current and prospective undergraduate students, parents, faculty, and others in areas such as academic programs, admissions, financial aid, and career planning. Writes letters of recommendation for graduate students applying for grants and scholarships.

Responsible for processing undergraduate student applications and records for undergraduate admissions. Creates new or improves current Center undergraduate admissions policies and procedures. Develops guidelines and handles non-routine applications and concerns.

Coordinates the logistics, including course and room scheduling, necessary to implement teaching assignments made by the Director. Provides administrative support around developing policies and procedures related to student conduct and academic integrity, ensuring that the department is in compliance with institutional policies and regulations.

Coordinates Student Learning Outcomes (SLO) assessment and reporting annually for graduate and undergraduate programs, ensuring they are completed in a timely manner. This requires collecting and organizing course data that is tied to programmatic and learning outcomes and providing to leadership as needed. Assists in coordinating and scheduling annual reviews of students in the program.

Completes faculty assignment reports and facilitates the completion of effort reports. Ensures Supervisory Committee and the Graduate Information Management System (GIMS) information and graduate and undergraduate student files are accurate.

Graduate Student Recruitment:Monitors and reports to the Director on the development and direction of the graduate student recruitment process. Supervises the Graduate Programs Marketing and Recruitment Specialist, providing guidance and planning consultation for the marketing and communication content, such as website management, email marketing, and social media management. Monitors the management of recruitment centered public facing content, including spotlights on students, faculty, staff, and alumni.

Other Administrative Support:Assists the Director in the establishment of effective strategies, policies and procedures that support achievement of the Center’s strategic plan, tracking and documenting progress on the strategic plan.

Represents the Center at COTA Executive Committee and other college or university functions when the Director is unavailable

May track expenses and assist with budget planning for three academic program budgets.

Expected Salary:

$70,000 with a comprehensive and highly competitive leave and benefits package

Minimum Requirements:

Master’s degree and three years of relevant experience; or an equivalent combination of education and experience. That would equate to a bachelor’s degree and five years of administrative experience.

Preferred Qualifications:

Preferred Qualifications: Listed in order of importance

• 5+ years of administrative experience in higher education and/or arts in healthcare.

• High capacity for understanding, navigating, and communicating the new policies, business processes, and procedures of a large, complex, constantly evolving institution.

• Evidence of establishing and maintaining productive working relationships on a variety of teams.

• Successful experience facilitating the resolution of differing viewpoints to settle on a course of action.

• Evidence of fiscal management experience.

• Evidence of skill in designing and facilitating administrative work that advances curiosity, inclusion, open discourse, and the well-being of all in an environment of complex diversities.

Application Deadline:All application documents must be submitted by June 12, 2024.

Special Instructions to Applicants:

Work Schedule and Location:

Schedule: Monday – Friday 8am-5pm

Location: Hybrid location option: Up to a maximum of 2 days per week.

On campus location is: 720 SW 2ndAvenue, Gainesville, FL 32601

Application Deadline:All application documents must be submitted by June 12, 2024.

Application Process:Applications must be submitted via the University of Florida’s online application system. Online applications must include the following: (1) a detailed letter of application that explains how you match the particular qualifications of this position and how your work and perspective will contribute to and enhance our transformative community; (2) a resume; (3) names and contact information of three professional references. The Search Committee may request additional materials at a later time.

Inquiries may be sent to:

Hanna Myllaerinen

Chair, Academic Program Specialist Search

Email:hannamyllaerinen@ufl.edu

The selected candidate will be required to provide an official transcript to the hiring department upon hire. A transcript will not be considered “official” if a designation of “Issued to Student” is visible. Degrees earned from an educational institution outside of the United States are required to be evaluated by a professional credentialing service provider approved by National Association of Credential Evaluation Services (NACES).

If an accommodation due to a disability is needed to apply for this position, please call +1 (352) 392- 2477or the Florida Relay System at +1 (800) 955-8771 (TDD). Hiring is contingent upon eligibility to work in the US. Searches are conducted in accordance with Florida's Sunshine Law.

CENTER FOR ARTS IN MEDICINE:Housed in the College of the Arts, the Center for Arts in Medicine (CAM) is committed to advancing research, education, and practice in the arts in health, locally and globally. The Center facilitates research, education, and training in the use of the arts to enhance health in healthcare and public health contexts. The Center provides a framework for interdisciplinary collaboration among University of Florida faculty and students, healthcare providers, clinical artists, and our local and global communities. The Center develops and effects interdisciplinary research studies through its two research labs, and educational curricula on all levels. The Center serves as a national model for the arts in health research, education, and training. The Center provides certificate and degree programs, including MA and graduate certificates in Arts in Medicine and Arts in Public Health, and undergraduate certificates across disciplines. For more information, visitwww.arts.ufl.edu/cam.

THE COLLEGE OF THE ARTS:The mission of the College of the Arts is to be a transformative community, responding to and generating paradigmatic shifts in the arts and beyond. We achieve the university’s mission by training professionals and educating students as artists and scholars, while developing their capacities for critical study, creative practice, and provocation. The College offers baccalaureate, masters, and doctoral degrees. Approximately 1,700 students are pursuing majors in degrees offered by the College of the Arts under the direction of 130 faculty members in its three accredited schools— the School of Art + Art History, the School of Music, and the School of Theatre + Dance, and in the Center for Arts in Medicine, the Digital Worlds Institute, and the Center for Arts, Migration, and Entrepreneurship. In addition, the college comprises the University Galleries, and the University level of the New World School of the Arts in Miami.

The University of Florida:The University of Florida is a comprehensive learning institution built on a land grant foundation, ranked one of the top five best public universities in the nation in U.S. News & World Report. We are The Gator Nation, a diverse community dedicated to excellence in education and research and shaping a better future for Florida, the nation and the world. Our mission is to enable our students to lead and influence the next generation and beyond for economic, cultural and societal benefit. UF is a graduate research institution with more than 50,000 students and membership in the prestigious Association of American Universities. Gainesville, which is consistently ranked as one of the nation’s most livable cities, is located midway between the Gulf of Mexico and the Atlantic Ocean. Together, the University and the community comprise the educational, medical and cultural center of North Central Florida, with outstanding resources such as the University of Florida Performing Arts (Phillips Center for the Performing Arts, the Squitieri Studio Theatre, the Baughman Center, University Auditorium), the Harn Museum of Art, the Florida Museum of Natural History and in the community, the Hippodrome State Theatre and Dance Alive National Ballet.

In addition to salary, the University of Florida (UF) offers low costState Health (https://www.mybenefits.myflorida.com/health/health_insurance_plans) plans, a number of Dental plans to fit you and your family’s needs, and Vision. Domestic partner coverage through GatorCare is also available. Optional plans such as life, disability, legal and accident insurance are also available.

UF provides a variety of leave programs including vacation, sick leave, 11 paid holidays, personal leave days, and family medical leave. TEAMS employees accrue approximately 22 vacation days annually, 13 sick days annually, and 4 personal leave days, typically used during the holiday closing period (accruals based on full-time employment). UF also provides you the flexibility to deal with life’s challenges by offering paid family leave, eight full weeks of leave over a 24-month period.

Build a retirement roadmap with competitive pension plans, investment accounts and a host of voluntary add-ons, such as 457 deferred compensation and 403(b) plans.

UF Employees are also eligible for theGatorPerks discount program (https://benefits.hr.ufl.edu/gatorperks/) , which provides big savings at various business and retailers! Explore UF’s plethora of benefit options here:TEAMS Benefits (https://benefits.hr.ufl.edu/my-benefits/explore/eligibility/teams-usps/)

Health Assessment Required:No

Advertised: 14 May 2024 Eastern Daylight Time

Applications close: 12 Jun 2024 Eastern Daylight Time