FOIL Records Officer

Job ID: 7498

Business Unit: MTA Headquarters

Location: New York, NY, United States

Regular/Temporary: Regular

Department: E-Discovery and FOIL

Date Posted: May 21, 2024

Description

Job Title: FOIL Records Officer

Salary Range: $64,677 - $84,889

Hay Points: 342

Dept/Div: General Counsel

Location: 2 Broadway, New York, NY 10004 or other locations as required

Hours of Work: 9:00 AM - 5:30 PM (7.5 work hours/day) or various as required

This position is eligible for telework which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.

SUMMARY

This position is responsible for supporting the General Counsel, the Deputy General Counsel - eDiscovery and the Senior Associate Counsel - FOIL by responding to Freedom of Information Law (“FOIL”) requests. The position will be a member of the FOIL team, with primary responsibility for records access management, while also working on matters including legal research.

RESPONSIBILTIES

• Assess, gather responsive documentation, and perform review of routine and semi-routine FOIL requests.

• Work across entire MTA enterprise to identify custodians and collect records in response to FOIL requests.

• Proactively track and comply with statutory deadlines. Prepare regular reports of FOIL request traffic.

• Serve as advisor on technical needs of FOIL processes including evaluation of processing systems and advising on potential new technology to maintain best in class FOIL compliance. Provide guidance and direction to Information Technology personnel and other MTA staff for purposes of document collection.

• Function as a principal advisor/analyst to senior level stakeholders on matters involving collection of records.

• Perform a wide variety of tasks for attorneys on an as-needed-basis, including monitor progress of pending legislation, and assist in performing computerized research using Lexis.

  KNOWLEDGE, SKILLS AND ABILTIES

  Technical Skills:

• Must have knowledge of basic research skills.

• Must be attentive to detail.

• Must be able to understand and work with confidential matters.

• Proficiency in and/or ability to learn communication and interpersonal skills. Must have the ability to communicate with courtesy and diplomacy.

• Proficiency in and/or ability to learn organizational and presentation skills.

• Proficiency in and/or ability to learn to work with all internal levels within a given organization.

• Proficiency in and/or ability to learn to communicate and interact well with external agencies.

• Proficiency in and/or ability to learn to complete short- and long-term projects effectively and as efficiently as possible.

• Proficiency in and/or ability to learn analytical and/or quantitative skills.

• Demonstrated proficiency in or ability to learn the Microsoft Office Suite or comparable applications, i.e., Word, Excel, PowerPoint, and Outlook.

  EDUCATION AND EXPERIENCE

  Qualifications:

• Bachelor’s degree in a related field, or an equivalent combination of education from an accredited college and experience may be considered in lieu of a degree, or a minimum of four years paralegal or related experience in lieu of education.

  Preferred Technical Skills:

• The ability to research using legal software, such as Lexis/Nexis or similar database applications.

• Knowledge of basic records management.

• Prior experience working in a large, multi-faceted, fast-paced organization or governmental body.

• Master’s degree in a related field.

• Familiarity with the MTA’s policies and procedures.

  Other Information

  Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

  Equal Employment Opportunity

  MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

  The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.